How to ensure GDPR and ISO compliance in the cloud

How to ensure GDPR and ISO compliance in the cloud

Moving company data to the cloud brings great benefits in flexibility and efficiency, but also new requirements for control and compliance. For Swedish and Finnish companies, GDPR, ISO 27001, and secure data management in the cloud are not just formalities, but the basis for customer trust. Dropbox Business is built to do just that: secure cloud storage for business where privacy, traceability, and access are always under control.

Why security and control in the cloud is crucial

Cloud computing makes it easy to share and store information, but without clear procedures, that same ease can create risks. Companies need to be able to show who has access to what data, where it is stored and how it is protected.

Compliance is about three things:

1. Transparency - you know where the data is and how it is managed.
2. Control - you can control access, sharing and deletion.
3. Traceability - you can document all changes and activities.

Dropbox Business combines these requirements with a user-friendly interface and robust technical security.

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Dropbox and GDPR: full control over personal data

The General Data Protection Regulation (GDPR) sets requirements for how companies collect, store and use personal data.

Dropbox Business meets these requirements through technical and organizational protections:

• Data centers in the EU - all files for Nordic customers are stored in European regions.
• Rights management - administrators can control who can read, share or modify files.
• Audit logs - full history of all activities.
• Right to be forgotten - easy deletion of user data according to GDPR principles.
• Data Processing Agreement (DPA) - available to all business customers.

For HR, finance and consulting businesses, this means that cloud storage can be used without risking GDPR violations, while increasing productivity.

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ISO 27001: the standard for information security

ISO 27001 is the international standard for information security. It defines how companies should manage risks, assets and incidents in their IT environments.

Dropbox is ISO 27001 certified, which means that both its infrastructure and processes are regularly audited by independent auditors.

For users, this means that:

• Data is protected by documented security procedures.
• Risk management is integrated into operations.
• Backup and redundancy are tested continuously.
  
  

When you use Dropbox Business, your company automatically benefits from this certified level of security, without having to build it yourself.

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The technology behind secure cloud storage

Behind Dropbox is a security architecture that meets both GDPR and ISO requirements:

• AES-256-bit encryption for data at rest.
• SSL/TLS encryption for all file transfers.
• Two-factor authentication (2FA) for user login.
• Access control at file and folder level.
• Version history and file recovery.

All data is duplicated across multiple geographically separated data centers, ensuring availability even in case of disruptions.

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How to ensure internal compliance

Technology is only half the solution. The other half is about procedures and responsibilities within the company.

Cloud Solutions helps Nordic organizations implement these steps:

1. Mapping personal data - what is stored where?
2. Authorization analysis - who needs access to what?
3. Establishment of sharing policies - internal and external guidelines.
4. User training - secure sharing and data hygiene.

In this way, compliance is not a one-off effort, but an integral part of daily work.

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E-signing and document control in the Dropbox ecosystem

Compliance doesn't stop at storage. Dropbox Sign also allows companies to manage e-signatures according to European Advanced Electronic Signature (AES) requirements. All signatures receive a traceable log that meets GDPR and ISO verification and privacy requirements.

DocSend allows you to share sensitive documents in a controlled way; with passwords, time-limited access and activity statistics.

This means that every step of the document lifecycle: creation, sharing, signing, archiving - takes place within the same secure framework.

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Cloud Solutions - Nordic expert on Dropbox security

As a Dropbox Advanced Partner in Sweden and Finland, Cloud Solutions helps companies combine simplicity with full security control.

We offer:

• Implementation of Dropbox according to GDPR and ISO 27001.
• Review of rights and sharing policies.
• Advice for audits and data protection reviews.
• Local support in Finnish and Swedish.

With our help, you'll have a Dropbox environment that meets all formal requirements and works smoothly in everyday life.

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Executive summary

Working in the cloud requires trust. With Dropbox Business, companies get cloud storage, file transfer, and data management that's GDPR and ISO 27001 compliant, without making systems harder to use.

With Cloud Solutions as your partner, you get an environment that combines global technology with local security.

The result is a company that works efficiently in the cloud and can demonstrate that every file, every access and every signature is under control.

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