Edit and sign PDFs with Dropbox Business

6. Edit PDFs and take control of documents with Dropbox Business

Managing contracts, reports and project files in PDF format is a natural part of everyday life for most businesses. But many still spend unnecessary time downloading, editing, and emailing documents back and forth. With Dropbox Business, Dropbox Sign, and DocSend, you can bring your entire document workflow together in a secure, structured environment, from editing and file management to e-signing and sharing.

A modern document management solution

Companies working with many documents; contracts, quotes, project plans, product sheets need three things: structure, access and control.

Dropbox Business offers just that. By combining cloud storage with built-in PDF editing tools and advanced data management, your team has full control over every document, no matter the location.

With Dropbox you can:

• Edit PDF files directly in your browser: fill in, comment or sign without additional software.
• Automatically save and synchronize: all changes are stored in real time.
• Collaborate on the same document without creating duplicates.
• Restore older versions if necessary.

Everything is done in a single environment, without the files leaving the company's secure cloud storage.

Edit PDF directly in Dropbox

The new Dropbox PDF Editor is designed for businesses that want to work quickly and efficiently. You can open, annotate, and sign PDFs directly in Dropbox, on desktop, tablet, or mobile.

Features include:

• Add text, comments and markups.
• Merge multiple PDFs into one file.
• Create form fields for digital filling.
• Approve documents with Dropbox Sign without downloading them.

This not only saves time, it also reduces the risk of mismanagement. All changes are automatically recorded and available to authorized users within seconds.

Dropbox Sign: e-signing directly in the flow

With Dropbox Sign (formerly HelloSign), e-signing becomes a natural part of your document workflow. Once you've edited a PDF in Dropbox, you can easily send it on for electronic signature, with full traceability and legal validity.

Benefits of Dropbox Sign:

• Advanced electronic signature (eIDAS compliant).
• Possibility of BankID signing in the Nordic countries.
• Signing log with time, IP and user identity.
• Automatic archiving in the correct Dropbox folder.

So a document goes from draft → review → signing → archiving, without leaving the platform. It's efficient contract management in the cloud.

DocSend: secure document sharing and tracking

When sharing contracts, presentations, or reports externally, DocSend is the natural complement to Dropbox Business. Instead of emailing attachments, you create a secure sharing link with full control over who sees, downloads or forwards the document.

With DocSend you can:

• Send PDFs and presentations as protected links.
• Require password or email verification.
• See exactly which pages the recipient is viewing and for how long.
• Revoke access at any time.

For sales and marketing teams it means better control and insight, for management it means confidence in the company's data management and information flow.

A complete system for business documents

When Dropbox Business, Dropbox Sign, and DocSend are used together, you get a comprehensive document management system:

1. Create and edit PDFs directly in Dropbox.
2. Send for signing via Dropbox Sign.
3. Share securely with customers or partners through DocSend.
4. Automatically archive in the correct folder structure.

All this is done with version control, access control, and encrypted storage in Dropbox Business - without external file transfers or email risks.

Security without hassle

Dropbox is built for businesses that prioritize security, but without compromising on simplicity.

All files in Dropbox Business are protected with:

• AES-256-bit encryption on storage.
• SSL/TLS during transmission.
• Access control and sharing policies for teams.
• Logging and version history for full traceability.

You decide who can edit, comment, sign or share each document. Security is there in the background while the user experience remains simple and smooth.

Cloud Solutions - local partner for Dropbox document workflows

As a Nordic Dropbox Advanced Partner, Cloud Solutions helps companies in Sweden, Norway and Finland to implement smart, secure and efficient document flows.

The services include:

• Implementation of Dropbox Business and Dropbox Sign.
• Migration from existing systems (SharePoint, Google Drive).
• Advice on structure, rights and security.
• Support and training in Finnish and Swedish.

This means you get not only the tools, but also the local expertise to make sure everything works properly. From day one.

Executive summary

Dropbox Business is not just cloud storage for businesses. It's a complete solution for document management, PDF editing, e-signing, and secure sharing.

By combining Dropbox Sign, DocSend, and built-in editing tools, companies can manage the entire document lifecycle in the cloud: quickly, easily, and securely.

Plus, with Cloud Solutions as your partner, you get a Dropbox environment that's customized, optimized, and fully integrated with your business.

Effective document management doesn't start with more tools, it starts with the right partner.

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